Description:

This step returns all subfolders of a DMS folder as a list. 

Usage:

Example:

Let’s build and execute the “DMSGetFoldersDef” example:

• Create a new process definition named “DMSGetFoldersDef” and open it in designer mode. 
• Drag a “updateVariables, DMSGetFolders” step to the canvas.
• Connect the dots between the “Start” and other steps, as shown above. 
• Define a variable or global to hold the “Document ID”.
• On the DMS page, navigate to the parent folder as shown in this example. Use the column selector to include the “ID” column to show. Copy-paste the “Folder ID” value to the clipboard. 

• Click the "updateVariables" step to configure its "Required" properties. Provide a name for the step. Click the Save button. Note: Click the "AI Predict" button to have Copilot add new process steps that match your process description. 

• Click the "updateVariables" step to configure its "Optional" properties. Provide a variable reference to hold the “Folder ID” value. Copy-paste the value from the clipboard. Click the Save button. 

• Click the "DMSGetFolders" step to configure its "Required" properties. Provide a name for the step. Click the button to select the parent folder. Provide the variable or global reference to store the “sub folders” list. Click the Save button. Note: Click the "AI Predict" button to have Copilot add new process steps that match your process description. 

• Click the button to select the DMS folder from the drop-down list. A pop-up window is displayed for configuration.  Click to expand or collapse the DMS folders. Select the Parent folder and click the Save button.  You need to provide one of the folder names that belongs to the parent folder.  

• Alternatively, you can provide a variable or global reference containing the DMS parent folder ID. Note: The variable or global reference takes precedence over the parent folder selection. 

• The “Logging” setting configuration is necessary for documentation and also measures workflow progress and completion percentage. This is achieved by configuring the step state and percent fields individually, as shown in the images below. Configure the “Logging” using the following properties.

• Save the process definition, create a new instance, and then execute it. Render the process instance to note that the status is completed. Select the Items - Latest variables menu. As observed, the process step gets the list of sub-folders from the DMS parent folder, and stores it in a variable or global reference. 

Definition Sample:

You may download the sample definition(s) from the link here and later import them (drag-and-drop) to your FlowWright Process Definition (XML file) or Form Definition (HTML file) page. 

Note: Please verify and complete any missing configuration steps after import, such as file path references and database connections. Then, save the definition to confirm the changes. 

Click here to download the sample file.