Description:

This step deletes a folder in DMS. 

Usage:

Example:

Let’s build and execute the “DMSDeleteFolderDef” example:

• Create a new process definition named “DMSDeleteFolderDef” and open it in designer mode. 
• Drag a “updateVariables, DMSDeleteFolder” step to the canvas.
• Connect the dots between the “Start” and other steps, as shown above. 
• Define a variable or global to store the “Folder ID”.
• On the DMS page, navigate to the parent folder and select the desired Folder to delete, as shown in this example. Click the column selector and choose the “ID” column to show. Copy-paste the “Folder ID” value to the clipboard. 

• Click the "updateVariables" step to configure its "Required" properties. Provide a name for the step. Click the Save button. Note: Click the "AI Predict" button to have Copilot add new process steps that match your process description. 

• Click the "updateVariables" step to configure its "Optional" properties. Provide a variable reference to hold the “Folder ID” value. Copy-paste the value from the clipboard. Click the Save button. 

• Click the "DMSDeleteFolder" step to configure its "Required" properties. Provide a name for the step. Click the button to select the folder. Click the Save button. Note: Click the "AI Predict" button to have Copilot add new process steps that match your process description. 

• Click the button to select the Folder. Provide the variable or global reference that contains the “Folder ID” value. Click the Save button. 

• Alternatively, you can manually select the “Folder” as shown in this example. Click the Save button. Note: A variable or global reference takes precedence over manual folder selection when used. 

• The “Logging” setting configuration is necessary for documentation and also measures workflow progress and completion percentage. This is achieved by configuring the step state and percent fields individually, as shown in the images below. Configure the “Logging” using the following properties.

• Save the process definition, create a new instance, and execute it. After deleting the folder, verify that the process instance status is “completed”. 

• On the DMS page, select the parent folder to confirm it has been deleted.  

• Select the parent folder, then click View > Recycle Bin.

• The “DMS Recycle Bin” page displays the folder and the document. 

• Select the folder or document, then click the “Actions” menu to access the “Restore, Destroy, and Empty” features. The “Restore” feature restores the document and folder to their previous state. The “Destroy” feature removes the item, and the “Empty” feature removes all items in the Recycle Bin. 

Definition Sample:

You may download the sample definition(s) from the link here and later import them (drag-and-drop) to your FlowWright Process Definition (XML file) or Form Definition (HTML file) page. 

Note: Please verify and complete any missing configuration steps after import, such as file path references and database connections. Then, save the definition to confirm the changes. 

Click here to download the sample file.