This function “grants or revokes” the View, Design, Remove, and Instance permissions for a Process Definition. 

By design, the regular users (non-admins) can only view the Process Definitions they have created or have permission to view. The regular user can View, Design, Remove, and View Process Instances of a Process Definition based on the “Permissions” assigned by the FlowWright Administrator or the definition owner.

Grant Permissions.

On the Process Definition page, select the definition from the table and click on the Security - Permissions menu option.

The Manage Permissions page is displayed in a new tab. You can grant permissions to an individual user or a user application group.  

Search and add the user(s) by typing the first three letters of their user names. Select the user from the list and click the “Add” button to include it.  

The user is listed in the table below. Select the checkbox to grant View, Design, Remove, and Instance permissions. Click the “Save Permissions” button to confirm. A confirmation message appears in the top-right corner. You can add multiple users to this permissions list. 

• View - permissions to see the process definition design
• Design - permissions to modify the process definition design
• Remove - permissions to move the process definition to the recycle bin or delete it permanently
• Instance - permissions to render the process instances that belong to this process definition  

Search and add the application role users by typing the first three letters of their application role names. Select the role from the list and click the “Add” button to include it.  

The application role is listed in the table below. Select the checkbox to grant View, Design, Remove, and Instance permissions. Click the “Save Permissions” button to confirm. A confirmation message is displayed in the top-right corner.  You can add multiple application role users to this permissions list. 

Revoke Permissions.

On the Manage Permissions page, select the user or application role from the list. Click on the Remove Permissions button. A pop-up window is displayed for confirmation. Click OK to confirm. 

A confirmation message is displayed in the top-right corner.  

Permissions Audit Trail.

On the Process Definitions page, select the definition and click the View - History menu option. 

The View History information is displayed on the new page. Select the Permissions tab to view the recent actions sorted by the “UpdatedOn” column, as shown below. 

Lock and Unlock the Process Definitions.

This feature shows the list of process definitions locked by FlowWright users and allows the Admin user to “Unlock” definitions.  

By design, regular users (non-admins) can access the Process Definitions they own or have permissions to View, Design, Remove, and Instance events. The definition status is set to “locked” for the user to prevent design changes. 

On the process definition page, select the definition and click the Security - Definition Locks menu option. 

The Process Definition Locks information is rendered on a new page. You can view the list of process definitions locked by their users, sorted by the “Locked On” date column. The process definition is unlocked after the changes are saved and closed by the user. 

A different FlowWright user with “View, Design, and Remove” permissions for the process definition can “Unlock” the definition and modify its design. In this case, the previous FlowWright user cannot save changes because the process definition is no longer locked to them. The FlowWright application should notify the last user about the lock status and username when making changes. This safety measure prevents contents from being overwritten by concurrent users.

You can “Unlock” the process definition in two different ways. 

On the Process Definition Locks page, select the definition and click the Actions - Unlock Definition menu option. The definition is unlocked, and a confirmation message appears in the top-right corner.  

On the Process Definition Locks page, select the definition and right-click to select the “Unlock” option. The definition is unlocked, and a confirmation message appears in the top-right corner.