The admin user may archive the form instances using the following UI.
Navigate to the Run - Form Instances page. Select the form instance from the table row. Click on the Utils - Archive menu option.
![](https://static.helpjuice.com/helpjuice_production/uploads/upload/image/8802/direct/1695992677381-image.png)
Click OK to confirm the action. The form instance is archived and removed from this process instance table.
![](https://static.helpjuice.com/helpjuice_production/uploads/upload/image/8802/direct/1695992760457-image.png)
A confirmation message is displayed in the top right-end corner. NOTE: Form instance, once archived cannot be undone.
![](https://static.helpjuice.com/helpjuice_production/uploads/upload/image/8802/direct/1695992804399-image.png)
You can just navigate to the Administration - Archive - Form Instance page.
All archived form instances are listed in a table. The search box allows you to narrow down the results.
![](https://static.helpjuice.com/helpjuice_production/uploads/upload/image/8802/direct/1695992892260-image.png)
Select the instance row item and click on the Remove menu. This feature can be used to remove the selected item or all instances. NOTE: The archived instances are removed permanently.
![](https://static.helpjuice.com/helpjuice_production/uploads/upload/image/8802/direct/1695992955953-image.png)
The feature options to view archived instances are accessible from the following UI. Select the instance row item and click on the View menu.
![](https://static.helpjuice.com/helpjuice_production/uploads/upload/image/8802/direct/1695993040859-image.png)
Render View
The form instance is rendered on the same page.
![](https://static.helpjuice.com/helpjuice_production/uploads/upload/image/8802/direct/1695993220722-image.png)
Archival Settings
The duration for archiving the form instances can be configured in the following UI: Provide the duration value and select the type from the drop-down list.
![](https://static.helpjuice.com/helpjuice_production/uploads/upload/image/8802/direct/1695993339124-image.png)
Click on the arrow navigator icon (black color) to view the completed instances in a popup window. Use the search box to narrow down the results.
![](https://static.helpjuice.com/helpjuice_production/uploads/upload/image/8802/direct/1695993521377-image.png)
Click on the cross icon (red color) to remove the completed instances. Select OK to confirm the action.
![](https://static.helpjuice.com/helpjuice_production/uploads/upload/image/8802/direct/1695993545650-image.png)