Introduction

Learn how to create and manage the Process Instances.

Last published at: April 29th, 2026

In FlowWright, a process instance represents a single execution (or run) of a process definition. A process instance is essentially the live, running version of a workflow, allowing FlowWright to execute, track, and manage each individual occurrence of a process.

The Process Instances tab lets Admin users or Definition owners manage the Process Instances created by their Process Definitions. 

Navigate to the “Process > Instances”.

 

The Process Instances UI is shown below. The instances are listed in a table with columns including “InstanceName, createdOn, startedOn, updatedOn, endedOn, status, state, and waitSteps”. The list is sorted and paginated. The Process Definitions for these instances can be accessed by clicking their line items. Use the “Search” box to narrow the number of instances displayed. The column selector allows you to hide or show other columns as desired. The folders “All, Favorites, My Instances, Last 10 Updated, By Status, Involved, Folders” categorize the instances for quick access. Click the "Refresh" button to update the Process Instances list in the table.  

 

The following operations can be performed using the Process Instance UI:

  • Create a process instance
  • Debug a process instance
  • Reset a process instance to the beginning
  • Reset a process instance to a selected step
  • Rename a process instance
  • Remove a process instance
  • Abort the execution of a process instance
  • Mark/Unmark the process instance as the favorite
  • Execute the process  instance
  • Execute the process instance in Test mode
  • Execute the process instance by providing values for input parameters
  • Run the engine manually
  • Export the process instance as XML, PNG, ZIP, PDF, and SQL.
  • Render process instance
  • View process instance execution view
  • View process instance history
  • Grant/Revoke process instance permissions
  • Perform batch operations on process instances
  • Update variable/global values/design on process instances in the Sleeping state.
  • Archive completed process instances
  • Jump to step
  • Send a message to the Sleeping process instances

 

Actions menu.

Select the “Actions” menu to access the “Create, Debug, Reset, Rename, Remove, Abort, and Favorites” features.  

 

Execute menu.

Select the “Execute” menu to access the “Selected”, “Selected in Test Mode”, “With Params”, and “Run Engine” features. Note: The “Run Engine” feature is disabled when the FlowWright Process Engine Service is in automatic mode. 

 

Export menu.

Select the “Export” menu to access the “XML, PNG, ZIP, PDF Report, and SQL” features. 

 

View menu.

Select the “View” menu to access the “Render, Execution, Instance, History, States, and Permissions” features. 

 

Utils menu.

Select the “Utils” menu to access the “Batch Operations, Update, Archive, Jump To Step, and Send Message” features.