Data tables collect data from Forms for reporting and other uses, and this needs to be configured manually to begin with. 

Let's consider the following form definition, for example. 

This form definition lacks a data table configuration, as indicated by the empty flag in the “Has Data Table” column of the Form definitions table.   

Select the Form Definition, then click "Actions > Data Table" to start creating one.   

Provide the data table name in the box, then click the "Add" button.

The data table for this form definition is created and displays all form fields in alphabetical order. A confirmation message appears in the top-right corner.   

Navigate back by selecting “Data Table > Form Definitions.”

The form data table for this definition is now available, as shown below. Note: Each definition can have only one data table. 

Use the “Search” feature to filter the form fields. 

Click the “Update” button to refresh the data table when you add or remove fields in the Form Definition. Note: The “Update” feature keeps Form changes synchronized with the data table by removing unnecessary columns. 

Select the “Actions” menu to navigate to “View Data Table Data, Remove Unused Columns, and Delete Table” feature. 

When the Form is submitted at runtime, the form instance is created, and the data table is populated with values from the Form fields. 

Navigate to “Forms > Data Table” to view the record count column, as shown in the image below. 

Select the data table on this page to see its contents, as shown in the images below.

Choose the record to see more details.

Actions - View Data Table Data.

Use this feature to view the data table.  

Navigate to the Form Definitions page. Select the definition with a data table and click “Actions > Data Table” to view the “Configure Form Data Table”. 

Select the “Actions > View Data Table Data. 

The data appears on the new page, as shown in the example below. 

Actions - Remove Unused Columns.

Use this feature to remove unused columns. These columns are not utilized when the data table schema is modified by deleting controls in the Form Definition, even if data already exists. 

Select the “Actions > Remove Unused Columns.”

A notification message appears in the top-right corner. 

Actions - Delete Table.

Use this option to delete data from the table.

Select the “Actions > Delete Table.”

Click OK to permanently delete the data table. is no option to import

Workflow / Process Instance ID.

This system column is included in the data table by the application and contains the workflow or process instance ID value that inserted the values into the data table.  

In this example, a workflow routes a form containing a data table to a user. The user submits the form task with values. 

The form data table shows the values inserted for the workflow instance ID. 

Control-ID changes to a Form having a Form Data Table:

When you change the Form’s “ControlID or Name,” you see an alert notification, as shown in the example below. This happens when the Form is linked to a data table that contains existing data. Note: Select “Ok” to change the “ControlID or Name” if needed. Doing so will result in data loss in that column of the data table.