Data tables collect data from Forms for reporting and other uses, and this needs to be configured manually to start. 

Let's consider the following Form Definition, for example. 

This Form Definition lacks a data table configuration, as indicated by the empty value in the “Has Data Table” column of the Form Definitions table.   

Select the Form Definition, then click "Actions > Data Table" to create one.   

Enter the data table name in the box, then click the "Add" button.

The data table for this Form Definition is created and displays all form fields in alphabetical order. A confirmation message appears in the top-right corner.   

To navigate back, select “Data Table > Form Definitions.”

The Form Data Table for this definition is now available, as shown below. Note: Each definition can have only one data table. 

Use the “Search” feature to filter the Form fields. 

Click the “Update” button to refresh the data table after adding or removing fields in the Form Definition. Note: The “Update” feature keeps Form changes synchronized with the data table by removing unnecessary columns. 

Select the “Actions” menu to access the “View Data Table Data, Remove Unused Columns, and Delete Table” feature. 

When the Form is submitted at runtime, a form instance is created, and the data table is populated with values from the Form fields. 

Navigate to “Forms > Data Table” to view the record count column, as shown in the image. Click the navigation link to view data table records. 

The data table records are rendered on the new page as shown in the image below.

Select the record to see more details.

Select the record and click the “Export” menu to navigate to “Excel and CSV” features. Select the Excel or CSV menu option to download the record to the local folder. 

Actions - View Data Table Data.

Use this feature to view the data table.  

Navigate to the Form Definitions page. Select the definition that includes a data table, then click “Actions > Data Table” to open “Configure Form Data Table”. 

Select the “Actions > View Data Table Data. 

The data appears on the new page, as shown in the example below. 

Actions - Remove Unused Columns.

Use this feature to remove unused columns. These columns are not used when the data table schema is modified by deleting controls in the Form Definition, even if data already exists. 

Select “Actions > Remove Unused Columns.”

A notification appears in the top-right corner. 

Actions - Delete Table.

Use this option to remove data from the table.

Select “Actions > Delete Table.”

Click OK to permanently delete the data table. There is no option to import.

Workflow / Process Instance ID.

This system column is included in the data table by the application and contains the workflow or process instance ID value of the entity that inserted the values into the data table.  

In this example, a workflow routes a Form with a data table to a user. The user submits the form task with values. 

The Form Data Table shows the values inserted for the workflow instance ID. 

Control-ID changes to a Form having a Form Data Table:

When you change the Form’s “ControlID or Name,” you see an alert notification, as shown in the example below. This occurs when the Form is linked to a data table with existing data. Note: Select “Ok” to change the “ControlID or Name” if needed. Doing so will result in data loss in that column of the data table.